Belmont Alumni Champions (alumnichampions.com) — Effective Date: August 14, 2026
This site is where Belmont alumni raise their hand to stay connected and give back. It is operated by Belmont University's Alumni Engagement team. This policy explains, in plain language, what information we collect when you sign up, how we use it, and the choices you have.
The short version: the information you share here is used entirely within Belmont University to connect with you as an alum. We never sell it, and we don't use advertising or analytics trackers on this site.
Information you provide. When you sign up, we ask for:
You may also choose to share more through the optional profile sections: student groups and experiences from your time at Belmont, current professional information (industry, employer, job title, or a note about your current season), and answers to the interest quiz. All of these are optional — your signup is complete without them.
Information collected automatically. Like nearly every website, our servers keep standard technical logs (such as IP address and browser type) for security and troubleshooting. We use one essential cookie — a session cookie that keeps your signup working as you move between pages — and one optional cookie that is set only if you ask to be kept signed in on your device. We do not use analytics cookies, advertising cookies, or any third-party tracking. See Cookies below.
Information from Belmont's records. To recognize you as an alum, we may match your signup against Belmont's existing alumni records (for example, to confirm your graduation information).
Information from Google, if you use "Continue with Google." Signing in with Google is optional — the email link and the six-digit code do the same job and always will. If you do use it, Google tells us your name, your email address, whether Google has confirmed that address, and an identifier for your Google account. We store the identifier so we can recognize you next time. We never receive your Google password, and we cannot see your Gmail, contacts, calendar, or anything else in your Google account.
Two things about this are worth stating plainly, because you might reasonably have expected otherwise.
If we can't match you to an existing signup either way, we don't create one. You go to the signup form with your name and confirmed email already filled in, and nothing is saved until you finish it.
Your information is used entirely within Belmont University. Specifically:
The only parties outside Belmont who handle your information are the service providers that run our infrastructure — the companies that host this site and deliver our email. They process information solely on Belmont's behalf, under Belmont's instructions, and may not use it for their own purposes. We may also disclose information if required by law, or to protect the rights and safety of Belmont, our alumni, or the public.
| Cookie | Type | Purpose |
|---|---|---|
_alumni_lookup_session |
Essential | Keeps your signup session working as you move between pages. Expires after two weeks. |
champion_device |
Optional — only if you ask for it | Set only if you tick “Keep me signed in on this device for 6 months” when requesting a sign-in link. Keeps you signed in on this device, so you can open your profile without waiting for an emailed link each time. The cookie holds a random token — your name and email are not in it. Clear it any time with Sign out in the header. |
Those are the only two cookies this site sets, and we share neither with anyone. The session cookie is strictly necessary, so it needs no consent. The remembered-device cookie is not necessary — so rather than show you a banner, we ask with a checkbox that starts unticked. That checkbox is the consent, and declining costs you nothing but convenience.
Ticking that box keeps you signed in, so please don't tick it on a computer that isn't yours. Anyone who uses that computer within the six months can open your profile and change it, exactly as you could — the cookie is a sign-in, not a nickname. Sign out in the header ends it immediately and deletes the record on our side, not just the cookie in your browser.
This changed in August 2026. Until then, a remembered device showed only your first name and a partly hidden email address and could not open your profile. We found that the in-between state confused more people than it protected, so we made the box do the plain thing it says — and made this warning plainer to match.
For each remembered device we also store the browser and operating system name and the IP address it was set up from. That record is deleted when you sign out, and automatically when the six months are up.
Sign-in codes. When you ask for a sign-in link, the same email also contains a six-digit code you can type in instead — useful when you read the email on your phone but were working on a computer. A code lasts 15 minutes, works once, and stops working after five wrong attempts. We will never ask you for it; if anyone does, they are not us.
Signing in with Google. If you choose "Continue with Google," your browser goes to Google to sign in and comes straight back. Google will know you visited us; we receive only what is listed under Information from Google above. Nothing about this is set in motion unless you press the button — no Google code runs on this site, and skipping it costs you nothing.
Third-party content. Our fonts, images, and styles are all served from our own domain. (Until August 2026 the fonts came from Google Fonts, which set no cookies but did disclose your IP address to Google every time a page loaded. They are now hosted by us.)
One exception remains, and we would rather name it than imply otherwise: a few general-purpose JavaScript libraries are still loaded from jsDelivr, a public code distribution network. Like any web request, jsDelivr's servers see your IP address. They set no cookies through our site, receive nothing you type, and are not told who you are. We are working toward serving these from our own domain as well.
When you type your email address into the signup form, we check whether it already has an Alumni Champions profile and, if it does, offer to send you a link instead of having you fill the form again.
We want to be straightforward about the trade-off, because it is a real one: that check means someone who guesses an email address could learn whether it belongs to an Alumni Champion. We accepted that deliberately. The only thing it can reveal is program participation — it exposes no personal information, and it is no route into anyone's profile, which always requires a link sent to the address itself. In exchange, alumni who already signed up stop having to fill in the same form twice and stop accidentally creating duplicate records. We limit how often the check can be called from one place to keep it from being used at scale.
We keep your signup information for as long as it serves the alumni engagement purposes described above. If you ask us to delete your signup, we will remove it, keeping only what we're required to retain for legal or record-keeping purposes. Deleting your signup also destroys any remembered-device records attached to it.
Remembered devices are kept for six months from the last time you signed in on that device, then deleted automatically. Signing out deletes that device's record immediately.
Some browsers send a “Do Not Track” or Global Privacy Control signal. We do not sell or share your personal information, run advertising, or track you across other websites — so there is nothing for these signals to switch off. Your privacy here is the same whether you send them or not.
This site is served over an encrypted connection (HTTPS). Staff access to signup information is role-based and requires authentication.
This site is for Belmont alumni and is not directed to anyone under 18. If you believe someone under 18 has provided us personal information, contact alumni@belmont.edu and we will delete it.
If we change how we handle your information, we'll update this policy and its effective date. If a change is material — especially anything involving cookies or new uses of your information — we'll say so plainly rather than change things quietly.
Belmont University — Alumni Engagement
1900 Belmont Boulevard, Nashville, TN 37212
alumni@belmont.edu · 615-460-6000
Belmont University's institutional privacy notices are available at belmont.edu.
